Bächli Bergsport AG is one of the largest Swiss specialist retailers for outdoor and mountain sports equipment and stands out for its high quality and…
Bächli Bergsport AG is one of the largest Swiss specialist retailers for outdoor and mountain sports equipment and stands out for its high quality and know-how. The range comprises a holistic and broadly based assortment, giving customers the opportunity to gain a comprehensive overview of what the market has to offer and thus choose a product according to their needs. However, this also poses major challenges for the internal processes, particularly for incoming invoices. On average, well over 1000 incoming invoices are processed per month. Previously, these incoming invoices were prepared completely manually up to posting and then archived physically. In cases requiring clarification, the invoices had not yet been recorded in the system and were passed around physically within the company. As a result, an overview of the invoices held in-house was barely possible, or subsequent searches were very time-consuming. In collaboration with Bächli Bergsport AG, our module for paperless incoming invoices was therefore created, with which the invoices are scanned immediately upon receipt and processed further in Microsoft Dynamics AX. Even after posting, the invoice is available at any time as a PDF in Microsoft Dynamics AX. For invoices with the Swiss ESR payment slip, the vendor account, the invoice number and, if available, the amount are also automatically recognised and transferred into the invoice entry.